When a job is completed and paid via check in HouseCall Pro, payment information is sent to your QuickBooks Online account.
These are automatically grouped together and payments are deposited in your Undeposited Funds account.
Check payments are not automatically reconciled from your “Undeposited Funds” account to your asset account in QuickBooks Online. You’ll need to reconcile these payments manually.
Housecall Pro Mobile Check Deposit
Pros enrolled in payments processing and Housecall Pro Mobile Check Deposit will automatically reconcile mobile check payments.
Checks deposited via Mobile Check Deposit are also automatically are deposited in your "Undeposited Funds" account.
Once the check clears, the check will be automatically reconciled and attributed to the connected bank account.
To view the payment that is connected to the invoice in QuickBooks Online:
When viewing your invoice in QuickBooks Online click the blue words reading “payment made” under the Payment Status section in the top right corner of your screen.
Then click the date of the payment to open it up.
You’ll be able to see the details of the payment that transferred from HCP to QuickBooks Online:
How to deposit these funds (general overview):
Click the +New button in QuickBooks Online.
Then click Bank deposit in the OTHER category.
Select the check box next to each payment that is included in the deposit from Housecall Pro.
Once you are done selecting each payment included for this check deposit, then you can click the green ‘Save and new’ button at the bottom right of your screen.
Reference Guide
HCP Field Name | QuickBooks Online Field Name |
Payment type  | Payment Method  |
Amount  | Amount Received  |
Date Payment was entered into HCP  | Payment Date  |
Note  | Reference No.  |