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Invoice List View
Invoice List View

Learn how to use the new invoices list view to track down critical details for your invoices and apply payment.

Laura F avatar
Written by Laura F
Updated over a week ago

Overview

The invoice list view is an enhanced report that helps you track your invoices. This new report comes with added filtering functionality and quick views to easily navigate between your invoices that require action.

To access your Invoice List view:

  • Click 'Customers' in the Housecall Pro navigation bar at the top of your screen.

  • Select 'Invoices' from the menu on the left.

Please Note: This report will eventually be the replacement for the current 'Open invoices' report on the Dashboard. This legacy report is only accessible to legacy users and will be deprecated.


Invoice status definitions

Invoice status

Definition

Notes

Open

Any invoice that has an outstanding amount

This status can include invoices that are partially paid.

Paid

Any invoice that has been fully paid off.

Can be filtered down by payment type.

Pending

Any invoice that has a pending payment & hasn't hit your bank account.

Example: ACH payments that have a longer processing time.

Canceled

Any invoice that has been canceled.

Any invoices that are related to canceled or deleted jobs.

Voided

Any invoice that has been manually voided. Progress invoice status only.

This status is only viewable if you are using our progress invoice feature.


Invoice quick filters

  • The 'All' option is your default view.

  • The 'Unsent' view will include any invoices that have no send record to the customer and that are in the 'Open' status.

  • The 'Due' view will include any invoices in the 'Open' status that are due today or after.

  • The 'Overdue' view will include any invoices that were not paid by the due date.

Please Note: 'Quick view' options cannot be filtered. If you'd like more granular filtering, please navigate to the 'All' option for additional filtering options.


Filtering and editing your views

To view and apply filter options:

  • Click the 'Filter' button to modify your view settings. These are automatically applied.

  • You can filter by invoice created date, invoice due dates, last sent date, payment date and type, etc.

  • To modify the default columns you're viewing, click 'Edit columns' to add or remove columns from your view.

  • Click the column label on or off by checking the box.

How to apply payment to your invoices

Note: This is currently in beta, if you want access to this flow be sure to chat in to request early access.

If you want to apply payment to one of your open invoices, you are now able to click on a row, review the invoice details and then click 'Pay' to choose the payment method to apply.


Next, select the payment method you want to apply to this invoice. You are able to make partial payments (unless you are using progress invoicing).

You will see a success or failure message and the invoice will refresh to show you the updated payment history and payment applied.

Note: Your customer and you will receive a receipt, but you are also able to send the invoice as well if you wish.

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