Time Tracking is getting a new unified dashboard, giving you full visibility into hours, overtime, and PTO in one place.
🚀 Coming Soon: This update is not yet available on all accounts. If you don’t see these changes, please refer to our Time Tracking Overview Guide for current steps and guidance.
Navigating to the Dashboard
Click the My Apps icon (the 3×3 grid in the top-right corner of your screen), then select Time Tracking.
📌 Note: Times are displayed in your business's timezone, shown below the page heading (e.g., Times displayed in Central Time – Chicago (GMT-05:00)).
The Team Time Dashboard
The dashboard is your home base for reviewing team hours. Here's what you'll see:
Date Range
Use the From and To date pickers to filter to any time period — a week, a pay period, or a custom range. All metrics and the team list update automatically.
Dates default to the current week (Sunday–Saturday). Adjust the range as needed, then click Save date range to keep your selection. Click Reset to return to the default dates.
Summary Metrics
At the top of the page, you'll see a snapshot of hours for the selected period:
Metric | What it shows |
Total hours | All hours tracked across the team |
Regular hours | Standard non-overtime hours |
Overtime (OT) | Hours exceeding the overtime threshold |
Double time (DT) | Hours qualifying for double overtime |
Time off | Approved time off hours |
These totals reflect whichever team members are currently selected in the filter below.
List View vs. Grid View
Use the toggle in the top-right corner of the table to switch between two ways of viewing the same data.
List View (default)
Each team member appears as a single row with their Total, Regular, OT, DT, and Time off hours for the selected period. Click View timesheet to open their detailed timesheet.
Grid View
The grid shows dates on the left and each team member in a separate column. Each cell shows that person's total hours for the day, broken out by regular and overtime. This view makes it easy to spot gaps or overages across your whole team at a glance.
Filtering by Team Member
Click the team member dropdown above the table to choose which employees to include:
Select full team — shows all team members at once (default)
Search by name — type to quickly find a specific person
Check or uncheck individuals — mix and match as needed
The summary metrics at the top update in real time to reflect only the selected team members — no need to export a report just to review a subset of your crew.
Viewing an Individual Timesheet
Click View timesheet next to any team member to open their full timesheet. You'll see:
Name, avatar, and role (Employee or Contractor)
Hours summary — Total, Regular, and Overtime for the selected period
Day-by-day breakdown — each date with total hours and the regular/OT split
Click any date row to expand it and see the individual time entries for that day.
Time Entry Details
When you expand a day, you'll see:
Column | What it shows |
Entry | Sequential entry number |
Event | Type of time (e.g., Regular) |
Start | Clock-in time |
Stop | Clock-out time |
Hours | Duration of that entry |
You'll also see a location map showing where the employee clocked in and out. This helps verify whether time was tracked on-site.
Adding or Editing Time
Click Add time entry at the bottom of any date row to manually add a time entry for that day.
Click the edit icon on an existing entry to adjust start/stop times, hours, or entry type.
Manually Tracking PTO
You can add PTO directly to any employee's timesheet without leaving the Time Tracking dashboard. Click Add time entry on the relevant date, select PTO as the event type, and enter the hours. The PTO will appear in the employee's day-by-day breakdown and roll up into the Time off summary metric at the top of the dashboard.
Exporting Time Data
Click Export data in the top-right corner to download a report for the selected date range and team members. The export reflects exactly what's on screen — apply your date and team filters before exporting to get the right scope.
What's included in the export
The export includes clock-in and clock-out timestamps for every entry, plus a full breakdown of hours by event type — Regular, Overtime, Double time, and PTO. This makes it easy to audit individual entries or share detailed hour records with your team.
Need help or have questions?
We're here for you! Chat with Support using the Blue Chat Bubble in your Housecall Pro account, or give us a call at (858) 842-5746.














