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The New Unified Time Tracking Dashboard

Written by Nate H
Updated today

Time Tracking is getting a new unified dashboard, giving you full visibility into hours, overtime, and PTO in one place.

🚀 Coming Soon: This update is not yet available on all accounts. If you don’t see these changes, please refer to our Time Tracking Overview Guide for current steps and guidance.


Navigating to the Dashboard

Click the My Apps icon (the 3×3 grid in the top-right corner of your screen), then select Time Tracking.

📌 Note: Times are displayed in your business's timezone, shown below the page heading (e.g., Times displayed in Central Time – Chicago (GMT-05:00)).


The Team Time Dashboard

The dashboard is your home base for reviewing team hours. Here's what you'll see:

Date Range

Use the From and To date pickers to filter to any time period — a week, a pay period, or a custom range. All metrics and the team list update automatically.

Dates default to the current week (Sunday–Saturday). Adjust the range as needed, then click Save date range to keep your selection. Click Reset to return to the default dates.

Summary Metrics

At the top of the page, you'll see a snapshot of hours for the selected period:

Metric

What it shows

Total hours

All hours tracked across the team

Regular hours

Standard non-overtime hours

Overtime (OT)

Hours exceeding the overtime threshold

Double time (DT)

Hours qualifying for double overtime

Time off

Approved time off hours

These totals reflect whichever team members are currently selected in the filter below.


List View vs. Grid View

Use the toggle in the top-right corner of the table to switch between two ways of viewing the same data.

List View (default)

Each team member appears as a single row with their Total, Regular, OT, DT, and Time off hours for the selected period. Click View timesheet to open their detailed timesheet.

Grid View

The grid shows dates on the left and each team member in a separate column. Each cell shows that person's total hours for the day, broken out by regular and overtime. This view makes it easy to spot gaps or overages across your whole team at a glance.


Filtering by Team Member

Click the team member dropdown above the table to choose which employees to include:

  • Select full team — shows all team members at once (default)

  • Search by name — type to quickly find a specific person

  • Check or uncheck individuals — mix and match as needed

The summary metrics at the top update in real time to reflect only the selected team members — no need to export a report just to review a subset of your crew.


Viewing an Individual Timesheet

Click View timesheet next to any team member to open their full timesheet. You'll see:

  • Name, avatar, and role (Employee or Contractor)

  • Hours summary — Total, Regular, and Overtime for the selected period

  • Day-by-day breakdown — each date with total hours and the regular/OT split

Click any date row to expand it and see the individual time entries for that day.

Time Entry Details

When you expand a day, you'll see:

Column

What it shows

Entry

Sequential entry number

Event

Type of time (e.g., Regular)

Start

Clock-in time

Stop

Clock-out time

Hours

Duration of that entry

You'll also see a location map showing where the employee clocked in and out. This helps verify whether time was tracked on-site.

Adding or Editing Time

  • Click Add time entry at the bottom of any date row to manually add a time entry for that day.

  • Click the edit icon on an existing entry to adjust start/stop times, hours, or entry type.

Manually Tracking PTO

You can add PTO directly to any employee's timesheet without leaving the Time Tracking dashboard. Click Add time entry on the relevant date, select PTO as the event type, and enter the hours. The PTO will appear in the employee's day-by-day breakdown and roll up into the Time off summary metric at the top of the dashboard.


Exporting Time Data

Click Export data in the top-right corner to download a report for the selected date range and team members. The export reflects exactly what's on screen — apply your date and team filters before exporting to get the right scope.

What's included in the export

The export includes clock-in and clock-out timestamps for every entry, plus a full breakdown of hours by event type — Regular, Overtime, Double time, and PTO. This makes it easy to audit individual entries or share detailed hour records with your team.


Need help or have questions?

We're here for you! Chat with Support using the Blue Chat Bubble in your Housecall Pro account, or give us a call at (858) 842-5746.

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