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Import your Price Book
Import Services and Materials into your Price Book from a file
Import Services and Materials into your Price Book from a file
Sienna Magee avatar
Written by Sienna Magee
Updated over a week ago

This feature is currently in beta testing and is not yet available for all Pros. Features in beta testing are subject to change based on the feedback we receive. Use this guide if your import page looks like this. If your page looks different, please follow this guide to import services and this guide to import materials.


Now, you can import your price book from either an Excel or .CSV file directly into Housecall Pro. We can bring in all industry, category, name, description, price, cost, tax codes, and units of measure for Price book services and materials. Our in product-wizard will walk you through the process of matching your column names to our system, will ensure that everything is formatted correctly, and will give you a chance to correct any errors to ensure that you end up with everything you need in Housecall Pro.

Below are fields that can be imported for Services:

Field

Required

Description

Industry

true

The industry that a service lives in. The name of this category must match the name of one of the industries in HCP to be imported.

Category

true

The top-level category that a service lives underneath. All services must have a category within an industry

Subcategory_x

false

The levels of categories a service lives in underneath the top-level category

Name

true

Name for a service.

Description

false

Description of the work included in a service.

uuid

false

Housecall Pro generated ID for a service. This will only be present when importing a list that was previously exported from Housecall Pro.

Price

false (defaults to $0)

The amount that will be charged to the customer for performing the service. Use the standard format of $0.00.

Cost

false (defaults to $0)

The amount that it cost your company to perform their service. This will be used to calculate profit on jobs. Use the standard format of $0.00.

Taxable

false (defaults to false)

Whether tax should apply to this service when added to a job.

unit_of_measure

false (defaults to each)

The unit of measure for a single unit of this item. (ex. each, square foot, gallon)

Below are fields that can be imported for Materials:

Field

Required

Description

Category

True

This is the top level category that a material or your material sub-categories live underneath. This is required.

Subcategory_x

False

The levels of categories a material lives within your top level category. This allows you to nest and create further categorization.

Name

True

This is the name of your material or part.

Description

False

Description of the material or part.

Price

False

The amount that would be charged to the customer. Use the standard format of $0.00.

Note: If you use flat rate pricing and material mark ups within Housecall Pro, we will calculate this for you based off (cost * mark up tier) automatically for you.

Cost

False

The amount that this material or part costs your company. This will be used to calculate price if this is a material mark up enabled part. Use the standard format of $0.00.

Taxable

False (defaults to false)

Whether tax should apply to this service when added to a job.

unit_of_measure

False (defaults to each)

The unit of measure for a single unit of this item. (ex. each, square foot, gallon)

Material mark up enabled

False (only applicable if you have enabled flat rate pricing)

This will automatically calculate price for your materials imported when true. We will calculate your cost field* material mark up tier.

Pros on our MAX plan can work directly with our data import team where they can import your customers, job history, equipment, and price book for you. Our basic transfer option is free. There may an additional cost for exports with multiple files or exports that require additional formatting that is outside the standard transfer scope of work. Please work with your Onboarding advisor to set up an initial consultation call. If you’re itching to get started with importing your customers, you are welcome to follow the below instructions to import on your own.


Step-by-step instructions:

Prepare your data

Before starting the in-product import wizard, prepare to bring in your data, by:

  • Exporting your data from your previous software system

  • Verifying that you have all the required fields

  • Ensuring that your file is in one of the variety of supported file formats including comma- or tab-separated (.csv, .tsv), Excel (.xls, .xlsx), and others (.xml, and .txt).

You can learn more about how to prepare your data for import here. You do not need to modify your data to match a template. Our system will match your fields to the Housecall Pro fields.

At this time, Housecall Pro only supports importing one level of customers. If you have more than one level of customers (for example parent-child customers for billing), you have two options:

  1. Continue with the import: Customers (parents) will be imported: Sub-customers (child) will not be imported.

  2. Edit your sub-customer structure in the file: Re-organize the structure of your sub-customers and add them to their own line in the file. Then they can be imported to Housecall Pro and you can set up sub-customers in Housecall Pro.

Upload your data

1. Start by selecting Upload file on either page Import and export services or Import and export materials. If you want to import both, you will have to repeat this process.

2. Select your file from your computer

3. If you have multiple sheets in one file, you can select the sheet that you would like to import.

4. Our system will ask you to confirm if the first row contains column headers.

5. Our system will then try to map the Housecall Pro field name to the column headers in your file. However, if there are discrepancies (such as in Housecall Pro we have an Industry field and in your data you have an Business Unit field), this is your opportunity to fix so that the data is imported into the correct field. Review each one and click "Confirm Mapping" or change to the correct header name in your file. You can also choose to ignore the column if you do not wish to import it. Once all mappings have been confirmed, click Review.

6. Finally, our system will validate that the data in your file can be imported. If any rows have errors, they will be highlighted in red. You can toggle "Show errors" to see all of the rows with errors. To see what the error is, hover over the value, and type in the adjustment into the field.

7. Once you correct any errors, confirm that you are ready to upload the file.

9. You will receive an email once the import is complete. You can navigate elsewhere in the software and continue to use Housecall Pro.

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