Cash Integration

This article shows how cash is transferred and reconciled from HCP to QuickBooks Online

Nicole J. avatar
Written by Nicole J.
Updated over a week ago

When a job is completed in Housecall Pro and marked paid via Cash, payment information is sent to your QuickBooks Online account. These are automatically grouped together and payments are deposited in your Undeposited Funds account.

Cash payments are not automatically deposited from your Undeposited Funds account to your asset account in QuickBooks Online. You’ll need to reconcile these payments manually.

To view the payment that is connected to the invoice in QuickBooks Online:

Go to the invoice in QuickBooks and click the payment made wording under the Payment Status section in the top right of your screen.

Then click the date of the payment to open it up.

You’ll be able to see the details of the payment that transferred from HCP to QuickBooks Online:

How to deposit these funds - general overview:

Click the + New button in QuickBooks Online.

Then click Bank Deposit in the OTHER category.

Select the check box next to each payment that is included in the deposit from Housecall Pro

Once you are done selecting each payment that goes with this deposit, then you can click the green Save and new button on the bottom right side of the screen.

Reference Guide

HCP Field Name

QuickBooks Online Field Name

Payment type

Payment Method


Amount Received

Date Payment was entered into HCP

Payment Date


Reference No.

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