Here's how you set up your VoIP call flow, which will dictate how your calls go through the system.

Call flows allows you to forward calls based on hours, configure how you want your calls to ring on HCP web, and which audio file you want to be played for your voicemail.

The incoming call widget lets you decide which lead sources should be assigned to this call flow. You cannot remove a number from a call flow but instead can assign it to a new call flow through that incoming widget.

You can choose one of three options:

The simul-ring widget will let you configure who gets rung. You can choose all available web phones, a specific employee, or a ring group. For more details about ring groups, click here.

The send to voicemail widget will send the customer to a voicemail. You can select whether the caller hears the audio file you select or a text-to-speech message which you can configure. For more info on setting up your voicemail library, click here.

The forward widget lets you forward your calls to an employee or to an external number. This will allow you to do rollover forwarding so if you don't answer when it rings on HCP Web, you can forward it to another number.

If you have HCP Assist, we suggest you set up rollover forwarding so that you can forward the call to your answering service. If you don't have HCP Assist and want to learn more, check out this link.

The play a greeting widget will play a message to the customer at the beginning of the call. You can select whether the caller hears the audio file you select or a text-to-speech message which you can configure. For more info on setting up your audio library, click here.

You can add a call queue widget to your call flow. This means that the call will enter the queue and be in a “waiting” state for you to answer the call.

While the customer is in the queue, you can play hold music.

You can also set how long the customer stays in the call queue before moving to the next step in the call flow.

Lastly, if you want the customer to be able to leave the call queue, you can select yes and we will play an audio message to the caller to let them know that they can press 1 to exit the queue and leave a voicemail.

In your call flow, you can add or remove steps to your call flow. There are buttons on the call flow which let you add a step. This will open up a right menu to let you choose which widget to add.

You can also remove widgets by clicking the X on the widget.

Alternatively, you can remove a widget by clicking on the widget and selecting remove step.

Note: you are only allowed to remove some widgets so if they are not removable then they won't have an X or remove step option.

You can update the call flow by clicking the button in the top right corner: Update Call Flow.

Note: If you have a call in progress, updating your call flow may cause that call to fail.

Yes, you can add a Forward to widget and then enter your cell phone number. If you want to ensure the call comes back to HCP web or to another answering service like HCP Assist so that calls / voicemail will be recorded, you'll want to set the duration at something like 15seconds so the call doesn't end in your mobile voicemail.

We are currently building this feature out and it will be available by the time we launch to all VoIP Pros.